Senior Scientific Program Administrator

Job Locations US-PA-Philadelphia
Executive Office
Regular Full-Time


The AACR is seeking a candidate who will utilize his/her scientific expertise to support AACR’s mission and programs that are designed to drive the future scientific agenda of the organization. Specifically, this position will be charged with administering all AACR Academy-associated programs and initiatives and with supporting, as needed, the Deputy Director of Scientific Programs in the Executive Office who in addition to the Fellows of the AACR Academy, also oversees all AACR scientific working groups, AACR scientific achievement awards and lectureships, and annual AACR committee and association group appointments.


One of the major functions of the AACR is to recognize and honor outstanding scientific achievement across all cancer research disciplines. In addition to a collection of annual scientific achievement awards, one of the main mechanisms by which the AACR accomplishes this goal is through its prestigious Fellows of the AACR Academy program, which was established in 2012.


The mission of the AACR Academy is to recognize and honor distinguished scientists whose major scientific contributions have propelled significant innovation and progress against cancer, as well as to leverage the expertise of the global brain trust of Fellows of the AACR Academy to advance the mission of the AACR to prevent and cure all cancers through research, education, communication, collaboration, science policy and advocacy, and funding for cancer research.


Each year, a new class of Fellows is elected and inducted into the AACR Academy, which represents the pinnacle honor bestowed by the AACR to any individual in the cancer field. Collectively, all Fellows of the AACR Academy provide ongoing advice and counsel to the AACR leadership on scientific topics of timeliness and significance as well as policy matters of importance. The AACR Academy currently consists of 289 Fellows, including 56 Nobel Prize recipients.


The Senior Scientific Program Administrator will be charged with leading the annual execution of all AACR Academy activities, which in addition to the nomination and election of new classes of Fellows includes convening meetings of the AACR Academy to discuss timely and important scientific issues as well as coordinating an annual induction ceremony whereby all newly elected Fellows are formally inducted into the AACR Academy.


The position will also involve collaborating with AACR’s various internal departments to conceptualize and facilitate the generation of media coverage that highlights the scientific achievements of Fellows and how their discoveries have impacted cancer patient care. The position may also involve collaborating with AACR’s Science Policy and Government Affairs Washington, DC Office staff to mobilize AACR Fellows to comment on, support, or reject various governmental issues or proposed legislative initiatives that have implications for the cancer research community.


To accomplish all tasks associated with the position, the Senior Scientific Program Administrator will work closely with the Scientific Programs team within the AACR’s Executive Office and the AACR Academy’s Steering Committee leadership body that is responsible for assisting with the administration of all relevant programs, activities, and initiatives pertaining to the AACR Academy.



•Leverage and utilize scientific expertise to support AACR’s mission and programs designed to drive the future scientific agenda of the organization
•Facilitate and support effective communication internally between AACR departments and divisions, as well as externally between AACR and Fellows of the AACR Academy
•Interact with AACR colleagues and AACR Fellows to organize events ranging in size from small committee meetings to large-scale scientific programs and Fellows of the AACR Academy induction ceremony events
•Communicate regularly with cancer researchers, clinicians, and physician-scientists primarily via telephone, videoconference, and email
•Coordinate and administer the nomination and election process for all new classes of Fellows of the AACR Academy and all AACR Academy leadership positions
•Ensure the timely completion of projects by determining priorities and tracking deadlines
•Assist with the preparation of agendas, proposals, and any other necessary files related to the meetings and programs of the Fellows of the AACR Academy
•Prepare, organize, and maintain AACR Academy documents and historical files
•Update and maintain all AACR Academy webpage content
•Travel to AACR Annual Meetings, selected AACR Special Conferences, and other events, as needed, to implement AACR Academy-led initiatives
•Perform all essential duties and functions of the position and other related duties as assigned and as necessary


•PhD, MD, MD,PhD, or equivalent degree in cancer research or a cancer-related science required
•Eligible candidates must have a minimum of 5 years of relevant postdoctoral research experience and administrative or project management experience, preferably in the non-profit sector
•Interested individuals must possess a passion and commitment to cancer and cancer-related sciences and possess the following attributes:
 o Broad, in-depth knowledge of cancer and cancer-related sciences
 o Precision in terms of judgement and the ability to navigate scientifically complicated tasks
 o Ability to work independently and within a team environment
 o Ability to build, foster, and maintain relationships with a wide range of stakeholders
 o Capability to manage time and prioritize tasks while adapting to diverse workloads and deadlines
 o Excellence in written and verbal communications
 o Precise attention to detail
 o Exceptional administrative and organizational skills
 o Desire to follow through on projects in a timely manner
 o Strong interpersonal skills and professional demeanor
 o High proficiency in Microsoft Office applications and ability to navigate technological software and platforms including virtual meeting platforms (i.e.,     Microsoft Teams, Zoom, etc.)
 o Knowledge of the scientific literature and trends in the cancer research field
 o Ability to travel to meetings and conferences as needed


How to Apply:

To apply, please submit a resume, cover letter, writing sample, and salary expectation.

Equal Opportunity Employer


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