Human Resources Coordinator

Job Locations US-PA-Philadelphia
Human Resources
Regular Full-Time


This position provides a key level of administrative support to the Human Resource Department which requires employee to use discretion and independent judgement in the performance of its operational and technical functions within the AACR. The HR Coordinator will assist the department’s Management Team in all administrative processes, employee customer services initiatives, candidates’ application processes including testing and other related procedures. In addition, the successful candidate will also provide assistance to the Senior Benefits Manager with employees benefits and other Onboarding procedures. It may also perform limited receptionist duties at the Front Desk.


1.Performs a variety of clerical and administrative support duties for the Human Resource Department:


Administrative Support:

•Provides a high level of HR administrative and technical support to the department and its management team.
•Acts as a point person to AACR’s staff regarding HR services and programs, etc.
•Assists the HR Department with its employee related correspondence and other relevant communications.
•Assists with the handling of incoming personnel requisitions and job descriptions from hiring managers.
•Assists in the administration of the application process, including scheduling of candidates for testing and interviews, assembling of applicant folders, updating of recruitment schedules and summaries.
•Researches job boards and posts position announcements utilizing the internet, intranet, and other venues.
•Utilizes ICIMS Applicant Tracking System to support the recruiting efforts of the three recruiters.
•Assists the Senior Talent Acquisition Coordinator in conducting professional reference and background checks on new hires.
•Assists in maintaining the HR Department’s Employee Personnel and Medical Files.
•Schedules new employees for Building Identification cards and maintains record of AACR access cards.
•Assists with the AACR’s payroll process as needed and provides training for new hires on Paylocity.
•Provides AACR Switchboard coverage as needed.
•Assists with special projects spearheaded by HR, such as the Cancer and Biomedical Research Career Fair and other HR activities.
•Provides telephone support during AACR’s Annual.


HRIS (Paylocity/ONCOS) Responsibilities:

•Handles the enrollment process of new employees from ICIMS into AACR’s HRIS Systems (Paylocity) as part of the Onboarding Process. Monitors employees changes and updates to Paylocity prior to forwarding to Payroll.
•Ensures managers and employees timecard entries are accurate and approved for Payroll processing
•Monitors timecard entries, leave balances and adjustments records as needed.


2.Performs the essential functions of the position and other duties as may be required by the HR Department.


•B.A. Degree Required
•2-4 years previous work experience in a Human Resources and administrative support capacity
•Knowledge of HR functions, onboarding, recruitment, and staffing
•Knowledge of Microsoft Office Suite; Word, Outlook, Excel, and database applications
•Knowledge of or exposure to Payroll systems (Paylocity/Paycom), Applicant Tracking Systems (ICIMS), etc.
•Ability to multi-task and operate under tight deadlines.
•Ability to conduct various types of HR related research as requested
•Excellent organizational, verbal, and written communication skills
•Strong interpersonal and customer service skills
•Ability to work effectively as part of a team with limited supervision
•Ability to work with and maintain confidential employee information

How to Apply

Please submit your cover letter and resume (including salary expectations).

Equal Opportunity Employer


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