Program Coordinator, Scientific Program

The Program Coordinator provides administrative support to the Senior Director of Scientific Programs. In this role, the Program Coordinator will contribute to key aspects related to the planning and execution of the AACR Annual Meeting, which is the largest and most prestigious multidisciplinary cancer research meeting in the world. The Department team oversees critical aspects of the meeting planning, including the development of the scientific program.

This position requires regular interactions with external scientific experts who are on the front lines of cancer research, as well as their support staff, through written and verbal communications. The position also requires regular communications with internal staff across all departments (marketing, communications, fundraising, publishing, finance, meeting logistics, CME, etc.) to successfully execute the scientific events according to the AACR’s high standards.

• Assists with proofreading and editing of department materials as needed
• Collaborates with other administrative staff in developing and maintaining the department’s record-keeping processes
• Compiles reports and provides administrative support for scientific leaders as needed
• Drafts correspondence on behalf of the Associate Director and Senior Director
• Follows conference timelines and maintains accurate and up-to-date records
• Maintains organizes files for assigned programs
• Produces reports as needed from the AACR’s databases for program planning and management
• Obtains and maintains working knowledge of in-house and outsourced services (abstract submitters, registration systems, collaboration tools, etc.)
• Provides clerical and administrative support to the Associate Director and Senior Director
• Provides courteous, clear, and complete customer service as needed by phone and email
• Records and produces detailed minutes of calls and meetings
• Performs the essential functions of the position, and other duties as required.

• BA or BS degree 
• 3-7 years of relevant administrative experience, preferably in a nonprofit environment
• Ability to multi-task and prioritize diverse portfolio of assignments 
• Strong organizational skills with an attention to detail 
• Excellent written and verbal communication skills 
• Excellent interpersonal skills 
• Professional demeanor
• Experience in content management systems 
• Proficiency in Microsoft products – Excel, Outlook, PowerPoint, and Word 
• Some knowledge of project management principles 
• Ability to travel 10%-20% per year for extended periods of time (4-6 days on average)